27 March 2024

Job advertisement – Junior Project Manager

About us

The European Judicial Training Network (EJTN) is a membership-based association. Our members are judicial training institutions from all European Union member-states and the Academy of European Law.

Our vision is to foster mutual trust between judiciary professionals from across the EU and to contribute to creating a common legal and judicial European culture. We achieve this vision by providing networking opportunities for our members, observers, and partners and by offering tailored training to all 400.000 judges, prosecutors, court staff, and judicial trainers in the EU.

The EJTN teams are a group of highly driven professionals dedicated to achieving the greatest impact through our projects across geographies.

Your job in a nutshell…

As Junior Project Manager for our Exchange & Training Unit, you are responsible for organising and coordinating exchanges between judges, prosecutors, and court staff of the EU Member States as well as study visits in key EJTN partner institutions in order to develop awareness and understanding of judicial best practices across the EU.

You will work closely with your colleagues in the Exchange & Training Unit and report to the Head of Unit.

Your key responsibilities

  • You will coordinate and follow up on the training activities implemented in the framework of the Exchange Programme;
  • You will ensure training activities meet agreed and organisational requirements, methodology, budgets and standards of quality;
  • You will monitor spending and ensure activities are conducted within the allocated budget;
  • You will prepare key Exchange Programme documents linked to your portfolio, i.e. financial conditions, guidelines to participants, evaluation forms, communication tools (website, leaflets, newsletters, etc.) ;
  • You will liaise with the EJTN members and partner institutions (e.g. call for applications, allocation, hosting package, cancellations);
  • You will liaise with participants to provide them with information and support (e.g. allocation, logistics, reimbursement) as well as the Finance team to follow up on reimbursements (e.g. preparing reimbursement tables);
  • You will launch calls for applications and allocate participants in line with the Exchange Programme allocation rules;
  • You will collect and analyse feedback from participants to produce post-activity reports and suggest improvements;
  • You will provide qualitative and quantitative reports to the Reporting coordinator for Exchanges and the Head of Unit as appropriate (e.g. OG submission, Annual report, Catalogue, NCP and Working Group meetings, GA);
  • You will review take-outs of reporting outcome, (Sub)Working Groups and other network bodies feedback and implement appropriate process changes in agreement with the Head of Unit;
  • You will organise various study visits:
    • Attend training activities and ensure smooth activity roll-out by solving any query and issues on the spot,
    • Prepare ad-hoc required documentation (e.g.: programme in cooperation with host institution, practical information),
    • Liaise with host institutions and service providers to ensure running of the event (e.g. catering companies, restaurants, hotels).
  • You will assume any other tasks entrusted/assigned by the Secretary General upon circumstances and commit to performing tasks in line with EJTN’s set of Rules, non-exhaustively: the Articles of Association, the Rules of Procedure, the Strategic Plan, the Corporate Financial Policy and deriving financial rules (procurement policy, rules on exceptions to travels), Work Regulations and Secretary General action plan.

Desired competencies and experience

  • You have a first work experience in event/project management in an international environment;
  • You hold a degree in law, international relations, political sciences, education or related field, but this is not mandatory;
  • You have a genuine interest in EJTN’s mission;
  • You enjoy administrative tasks as well as travel and organising events;
  • You pride yourself in delivering high quality work, that your colleagues can rely on;
  • You have impeccable ethics;
  • You see yourself as a dynamic person who gets things done;
  • You are comfortable working with various stakeholders, both internal and external;
  • You have excellent organisation and planning skills with a keen eye for detail;
  • You are proficient in MS Office suit;
  • You have excellent command of English, both verbal and written, as well as good working knowledge of French;
  • Above all, you are a true team player with a friendly, open personality and a sense of humour.

Location & travel

This position is based in Brussels and encompasses travel for 30%-40% of your time.

What we can offer

  • 6-month CIP contract (contrat d’immersion professionnelle) through Bruxelles Formation;
  • A great place to work with a team of highly motivated professionals;
  • The opportunity to work in a truly diverse and multicultural organisation, helping to make the world a better place.

How to apply

Please send your CV and cover letter in English to Recruitment@ejtn.eu mentioning “Junior Project Manager” in the subject field.

Are you interested ?

Please add your cv, a motivation letter highlighting your exceptations and staging your current notice period and salary expectations.

Apply for this position